Exhibition Opportunities
The Congress offers you exposure to the many delegates of the conference and the opportunity to showcase your products and services to a global pool of customers. The exhibition area has been designed to provide the best possible promotional opportunities to participating companies. The exhibition will provide delegates and exhibitors with excellent opportunities to network and will be placed in the beautiful and spacious foyer of the hotel outside the conference rooms.
Booth details (Limited Spaces Available)
- Basic booth 3m x 3m (option to buy several booths to get more sqm).
• Basic light and power system
• 1 standard table and 2 chairs
• 1 Dustbin
• Walls and facia for own branding if need be
Additional exhibitor passes can be purchased for 350 USD.
Your booth standard size
Application for Exhibit Space
The application for exhibit space is provided within this Exhibitor’s Prospectus. The full amount due for exhibit space must accompany the application to be processed.
Exhibition Schedule
Exhibitors will set up their booths from March 16th, 2025
Exhibitors will be required to remove their displays on March 21, 2025
Installation and Dismantling
Exhibit move-in for freight shipped through the Exhibit Service Contractor will begin at 12:00 pm on Sunday, March 16, 2025. All booths must be prepared for a walk-through by 5:00 pm on Sunday, March 16, 2025. Exhibit space must be claimed by 5:00 pm on Sunday, March 16, 2025 or it will be subject to reassignment without a refund. If the exhibit is on-hand, African Genetic Biocontrol Consortium reserves the right to assign labor to setup any display that is not in the process of being erected by 5:01 pm on Sunday, March 16, 2025. The charge for this labor will be billed to the exhibitor.
Exhibitors must refrain from dismantling their exhibit or do any packing until after the close of the congress at 5:01 pm on Friday, March 21, 2025. All exhibits are expected to be dismantled immediately after the congress. The handling, placing, or setting of merchandise that is to be displayed does not require union labor and may be done by the exhibitor.
Handout Materials
The expectation for all handout materials is to be professional in nature. African Genetic Biocontrol Consortium reserves the right to remove any material that they believe to be inappropriate.
Terms and Conditions).
Terms and Conditions
Liability
Exhibitors agree to protect, save, and hold the African Genetic Biocontrol Consortium, the host hotel, and all agents and employees thereof (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitor, and save and hold harmless the Indemnities against and from any and all losses, costs, and damages from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises, the hotel, or any part thereof.
Shipment & Customs Information
Exhibitors are encouraged to ship any merchandise they wish to display in advance to avoid delays with customs and clearance.
Exhibit Terms and Conditions
DEFINITION OF MANAGEMENT
The word “management” used herein, and subsequent regulations shall mean African Genetic Biocontrol Consortium, its agents or employees acting for it, and the management of the exhibit.
SPACE RENTAL
- STANDARD BOOTH: All standard booths are 3′ x 3′. Booth construction includes a draped background and side rails with drapery, a standard booth sign carrying the company name and booth number, security guard service, aisle cleaning, and two (2) onsite exhibit personnel per booth. Carpeting is not included.
- FLOOR PLAN: All dimensions and locations shown on the official floor plan are believed, but not warranted, to be accurate. The management reserves the right to make such modifications as may be necessary to meet the needs of the exhibitors and the Exhibitor’s Prospectus.
- CANCELLATION OF SHOW: In the event that fire, strike, or other circumstances beyond the control of the management causes the exhibit to be cancelled, a full refund of exhibit rental fees will be made.
- FURNISHINGS: Furniture and/or additional draping, accessories, signs, electrical outlets, carpet, etc., are the sole responsibility of the exhibitor and should be ordered in advance from the Exhibit Service Contractor on the forms that will be provided.
CANCELLATION OF EXHIBIT CONTRACT
- CANCELLATION: Exhibitor cancellations prior to January 10, 2025 will receive a 90% refund; exhibitor cancellations between January 10, 2025 and February 10, 2025 will receive a 50% refund; exhibitor cancellations after March 1, 2025 will not receive a refund.
- FAILURE TO PAY: Failure to remit the balance of booth rental by the date specified on the application form constitutes cancellation of contract, and the reserved space will be subject to resale without refund of deposit.
- FAILURE TO OCCUPY SPACE: Space not occupied by the close of the exhibit installation period as specified in this Exhibitor’s Prospectus will be forfeited by the exhibitor and their space may be resold, reassigned, or used by the exhibit management without refund, unless prior approval is obtained, in writing, from the exhibit management. If the exhibit is on-hand, the exhibit management reserves the right to assign labor to setup any display that is not in the process of being erected by the given deadline and to instruct the exhibitor be billed for all charges thus incurred.
GENERAL
All matters and questions not covered by these regulations are subject to the designation of management.
SPONSORSHIP / EXHIBITION BOOKING FORM & CONTRACT
Application for exhibit space at the 1st Global Congress indicates the applicant’s willingness to abide by all accompanying exhibit terms and conditions, general regulation, as well as such additional rules and regulations, provided. These latter do not materially alter the exhibitor’s contractual rights. This application will become a contract when payment is processed by African Genetic Biocontrol Consortium.
Please note the cancellation terms under Section C and the acceptability of exhibits
under Section D of the “Exhibit Terms and Conditions” page in this Exhibitor’s Prospectus as they will be strictly enforced.
3' x 3' Exhibit Booth Rates
$2,400 per booth
$2,800 per premium booth—denoted with “P”
Rates include 2 onsite exhibit booth personnel.
$350 for each additional booth personnel (limited to 4 additional for 6 maximum)